Privacy Policy

Your privacy is important to us

Last Updated: January 1, 2026

wrkportal.com ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our project management platform and services (the "Service").

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→ Information We Collect→ How We Use Your Information→ Data Storage & Security→ Your Rights→ Cookies & Tracking→ Contact Us

1. Information We Collect

1.1 Information You Provide

When you use our Service, you may provide us with:

  • Account Information: Name, email address, password, profile photo
  • Organization Details: Company name, department, role, contact information
  • Project Data: Tasks, files, comments, timesheets, and other content you create
  • Communication Data: Messages, feedback, and support requests
  • Payment Information: Billing address and payment method details (processed securely by third-party payment processors)

1.2 Information Collected Automatically

  • Usage Data: Pages viewed, features used, time spent, click patterns
  • Device Information: IP address, browser type, operating system, device identifiers
  • Log Data: Access times, error logs, referring URLs
  • Cookies: Session data, preferences, authentication tokens

1.3 Information from Third Parties

  • SSO Providers: When you sign in with Google or other providers, we receive basic profile information
  • Integration Partners: Data from third-party tools you connect to wrkportal.com

2. How We Use Your Information

We use your information to:

  • Provide and maintain the Service
  • Process transactions and manage your account
  • Send important notifications about your account, projects, and tasks
  • Improve and personalize your experience
  • Ensure security and prevent fraud
  • Comply with legal obligations
  • Communicate with you about updates, support, and marketing (with your consent)
  • Analyze usage patterns to improve our Service
  • Provide AI-powered features (when enabled)

Legal Basis (GDPR): We process your data based on: (a) your consent, (b) performance of our contract with you, (c) compliance with legal obligations, and (d) our legitimate interests in providing and improving our Service.

3. How We Share Your Information

We do not sell your personal information. We may share your information with:

3.1 Within Your Organization

Team members in your organization can see shared projects, tasks, and collaboration data according to their permissions.

3.2 Service Providers

We work with trusted third parties who help us operate our Service:

  • Cloud hosting providers
  • Payment processors
  • Email service providers
  • Analytics providers
  • AI service providers (e.g., OpenAI)

3.3 Legal Requirements

We may disclose information if required by law, court order, or government request, or to protect our rights and safety.

3.4 Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

4. Data Storage & Security

We implement industry-standard security measures to protect your data:

  • Encryption: Data is encrypted in transit (TLS/SSL) and at rest
  • Access Controls: Strict role-based permissions and authentication
  • Secure Infrastructure: Hosted on trusted cloud platforms with enterprise-grade security
  • Regular Backups: Automated backups to prevent data loss
  • Security Monitoring: Continuous monitoring for threats and vulnerabilities
  • Employee Training: Staff trained on security best practices

Note: While we take reasonable measures to protect your data, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

5. Your Privacy Rights

Depending on your location, you have the following rights:

  • Access: Request a copy of your personal data
  • Correction: Update or correct inaccurate information
  • Deletion: Request deletion of your data (subject to legal obligations)
  • Portability: Receive your data in a machine-readable format
  • Objection: Object to processing of your data
  • Restriction: Request restriction of processing
  • Withdraw Consent: Opt out of marketing communications

To exercise your rights, contact us at privacy@wrkportal.com

6. Cookies & Tracking Technologies

We use cookies and similar technologies to:

  • Essential Cookies: Required for authentication and basic functionality
  • Performance Cookies: Help us understand how you use the Service
  • Preference Cookies: Remember your settings and preferences

You can control cookies through your browser settings. However, disabling cookies may affect functionality.

7. Data Retention

We retain your information for as long as:

  • Your account is active
  • Needed to provide you services
  • Required by law or for legitimate business purposes

When you delete your account, we will delete or anonymize your personal data within 90 days, except where we must retain it for legal compliance.

8. Children's Privacy

Our Service is not intended for users under 16 years of age. We do not knowingly collect personal information from children. If you believe we have collected data from a child, please contact us immediately.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy and applicable laws.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by email or through the Service. Your continued use after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us:

wrkportal.com Privacy Team

Email: privacy@wrkportal.com

Website: www.wrkportal.com

For GDPR inquiries, you may also contact your local data protection authority.

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